Are you wondering how that company got your email id, which has been sending you all their promotional emails about their products or services?.

Well, you never know who must have sold their customer database to someone, which may include your details too!

How to Block Emails in Microsoft Outlook
How to Block Emails in Microsoft Outlook

Was it food ordering app that you have registered in the past, or was it the cab booking app, or an online market store that you used for shopping recently, or is it the daily groceries website that you use every day. Maybe some website where you had registered for an event or bought a ticket for a show.

Yes, email marketing is a big business, but it’s fair enough if they provide you with Unsubscribe option in their email, which can be used to opt-out of their newsletter, offers, discounts, coupons and surprises, for which you had never subscribed.

But what if there are NO options to get off their email list, and they keep on bombarding you with their email again and again, and you just can’t get rid of it.

MS Outlook has a good spam filter that can read email messages as soon as they arrive and sort them into normal and junk or spam email. Accordingly, it then sends the email into Inbox or Junk mail folders. This feature may work for some, but not for all the emails.

Because there are people who would send their marketing emails in such a Legitimate way, following all the rules of a good email, by using perfect words and sentences to avoid getting it tagged as spam by outlook or any other online email services and they would keep on sending you their emails that you never want.

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Similarly, with the rise of cybercrime, it’s essential to keep track of what are good emails and what are junk and spam emails.

Outlook comes with a built-in tool that helps combat junk email. Once set up correctly, it can be an effective way of dealing with all these junk emails. It can defend against all phishing emails from somebody or an organisation you trust on; they would simply exploit your curiosity, make you open that email and read it. But again Spam or Junk filter is just a pre-defined rules set in general which has a list of bad words, which, if found in an email, gets tagged as junk or spam email.

But that filter would never know if you want to avoid some human being from sending you any communications, especially when things are complicated or some bad history with somebody or anything like that. You cannot wholly rely on Artifical Intelligence.

Here is a way how to set up Microsoft Outlook to automatically delete email messages coming from a particular person (or specific email address).

Here are 10 Steps to Delete Incoming Emails in Outlook Automatically.

To enable instructive auto delete is MS Outlook, there is an option to create a rule. This rule checks all the incoming email messages and sees the email address the emails are coming from. If the email address matches the one with the rules we have set it, the outlook will delete that message automatically instead of putting it into the Junk folder. To remove the message, MS Outlook will move it to Deleted Items folder. Let’s start.

1) Open Microsoft Outlook, go to the Inbox or Junk/Spam folder and locate the email message (email address) that you want Microsoft Outlook to delete automatically in future without notifying you.

Select the Email in Microsoft Outlook
Select the Email in Microsoft Outlook

2) Click on rules to open the drop-down menu (Found in Outlook 2007 and Outlook 2010).

3) Click on the second option that says “Create Rule.”

Select Rules and click on Create Rules in Microsoft Outlook
Select Rules and click on Create Rules in Microsoft Outlook

4) In the dialogue box that appears, you will find the first option as “From the name of the person“. Select that option (Tick Mark)

5) Now click on “Advanced Options” button.

Select option From and click on Advance Option Button in Microsoft Outlook
Select option From and click on Advance Option Button in Microsoft Outlook

6) Now click on the “Next” button.

Select From name and click on next button in MS Outlook
Select From name and click on next button in MS Outlook

7) Select the fourth option from the top “permanently delete it”.

Select check box of Permanently delete it
Select check box of Permanently delete it

8) A message will pop up which says “All messages deleted by this rule will be gone from your mailbox with no other way to retrieve them. Are you sure you want the permanent delete action?” Click on the “Yes” button.

Click on Yes Button for confirmation in MS Outlook
Click on Yes Button for confirmation in MS Outlook

9) Now click on the “Finish” button.

Click on finish button to block emails in outlook
Click on finish button to block emails in outlook

10) Finally, delete the email.

Delete the email in Microsoft Outlook
Delete the email in Microsoft Outlook

This creates a rule that automatically blocks email in outlook and deletes the email messages coming from the selected email addresses.